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Planning, Design & Construction
220 West Sixth Street (Room 300)
Tucson, Arizona 85701
How to use Vendor Claims Forms
The University requires submission of a Vendor's Original Claim for Goods and/or Services Form, as well as appropriate back-up materials, with all Payment Applications. Applications which are not accompanied by a Vendor's Claim Form, and/or those which are not in compliance with the following requirements, cannot be processed.
Backup documentation is required with all Vendor's Claim forms. Backup must utilize the formats described below
INSTRUCTIONS
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Complete, print, sign, and scan the Vendor's Claim Form.
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For Professional Services (Design Professional, CM@R Pre-Construction, D-B Design and Pre-Construction), download the Fees and/or Reimbursable Expenses Back-Up forms provided by the University, complete the highlighted areas and attach to the Vendor's Claim form.
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For JOC and CM@R Construction Services, attach the AIA G-702 and G-703 forms.OrFor D-B Construction Services, attach AIA G-742 and G-743 forms.
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Organize all forms as well and required back-up documentation into a single bookmarked PDF, in the following specific order:
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For Professional Services
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Vendor's Claim Form
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Fees Backup Form
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Reimbursable Expenses Backup Form
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Any Other Supporting Documentation
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For Construction Services
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Vendor's Claim Form
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AIA Documents
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All Other Supporting Documentation
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Submit electronically as described below:
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via Email to PDC Project Manager if smaller than 50MB
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via Upload to PDC Dropsite if larger than 50MB
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Additional Information and Contacts
For additional information, contact Jodie Kwong, Assistant Director - Business Services with Planning, Design & Construction at 520-621-9137