Vendor Claims

How to use Vendor Claims Forms

The University requires submission of a Vendor's Original Claim for Goods and/or Services Form, as well as appropriate back-up materials, with all Payment Applications.  Applications which are not accompanied by a Vendor's Claim Form, and/or those which are not in compliance with the following requirements, cannot be processed.

Backup documentation is required with all Vendor's Claim forms. Backup must utilize the formats described below.

vendor claim form

FEES BACKUP FORM

REIMBURSABLES BACKUP FORM

INSTRUCTIONS FOR SUBMITTING VENDOR CLAIM FORM

1) Vendor Claim Form

Complete, print, sign, and scan the Vendor's Claim Form.

2) Backup Forms

For Professional Services (Design Professional, CM@R Pre-Construction, D-B Design and Pre-Construction)

Download the Fees and/or Reimbursable Expenses Back-Up forms provided by the University, complete the highlighted areas and attach to the Vendor's Claim form.

3) Additional Forms

For JOC and CM@R Construction Services
Attach the AIA G-702 and G-703 forms 

For D-B Construction Services
Attach AIA G-742 and G-743 forms.

4) Organize into Single PDF

  • Organize all forms as well and required back-up documentation into a single bookmarked PDF, in the following specific order:
    • For Professional Services
    • Vendor's Claim Form
    • Fees Backup Form
    • Reimbursable Expenses Backup Form
    • Any Other Supporting Documentation
    • For Construction Services
    • Vendor's Claim Form
    • AIA Documents
    • All Other Supporting Documentation

5) Submit Electronically

Submit electronically as described below: